Privacy Notice

Introduction

The purpose of the Teach in Croydon website is to encourage applications for jobs in schools and colleges in the London Borough of Croydon.

We are committed to protecting the privacy and security of the personal information you trust us with. This information includes the data we control about you as an individual.

This privacy statement describes how we collect and use personal information during and after your working relationship with us, in accordance with the General Data Protection Regulations (GDPR), as updated from time to time.

The legal reason for processing data

The basis for processing the data is based on your consent, to provide you with information on job posts of potential interest to you.

It should be noted that, for job seekers, registration is entirely optional and not required for anything other than setting up and configuring automated job alerts.

Who is responsible for processing your data?

Octavo Partnership Limited, 4th Floor, Croydon Clocktower, Katharine Street, Croydon CR9 1ET, United Kingdom (company registration number 09140379) is registered as a data controller in the United Kingdom for the purposes of the Data Protection Act 1998 or any subsequent UK legislation resulting from EU General Data Protection Regulations (GDPR).

The website is owned by Croydon Headteachers Association (CHTA) who have asked the Octavo Partnership’s Recruitment Manager to administer it on their behalf. The technical administration of the site is undertaken by Toolbox Digital.

You can read Octavo Partnership Limited’s Privacy Policy here.

What information do we collect about you and how do we collect it?

The only personal information we collect from you is your name and email address, when you sign-up for an account with us.

You can provide us with this information via the website. We also attend university recruitment fairs, and have a recruitment fair in Croydon, and if you wish you can give us your details at these events and we will upload them to the website with your consent.

Where you apply directly for a job role, any personal details you supply will be sent to and held within the recruitment files of that school, and not on this website. You should refer to the individual privacy information of the relevant school or college for details about how they will look after your data.

Within our website, we have the facility for you to choose to receive job alerts via email. The job alert process is automated.

What information is automatically collected?

We may also collect personal information as a result of the cookies we use on our website; which are intended to enhance the experience that you get from seeking information online. This information includes:

  • Your Internet Protocol (IP) address, which Is the address you have when connected to the internet, your time zone, your browser information, operating system and platform;
  • More technical information related to your behaviours online, including length of visit, and interactions with web pages.

Further information regarding the use of cookies can be found in our Cookie Policy.

How we protect your data

We are committed to securing your personal data. We will take appropriate steps to ensure that personal data is not lost, stolen or modified, and that it is used only for the purposes for which it was collected.

We will do our best to protect your data when being transmitted, although we cannot guarantee security due to the inherent risks associated with the internet and the lack of control that we have on third party email systems. Our website uses SSL to ensure all website communications are encrypted and secure.

If you suspect any unauthorised access, misuse or loss of your data please contact us immediately using our contact details and we will respond to the incident in accordance with our obligations to the Information Commissioners Officer (ICO). If we are made aware of any incident or breach that may potentially affect the data we hold on your behalf then we will inform you of any implications as communicated to us.

Where we store your data and who will see it

Your data will be stored on this website and it can only be seen by the Octavo Recruitment Manager, the System Administrator (Toolbox Digital), and a nominated representative from CHTA. Our website is hosted in the UK with TSOhost.

How long we keep your data

We will remove your data as soon as you ask us to do so. On an annual basis we will contact you to ascertain whether you wish to continue to receive job alerts, and if you do not reply we will remove your data.

Analytics

We use 3rd party analytics services to measure and evaluate access to and traffic on the Public Area of the Site, and create user navigation reports for our Site administrators. These operates independently from us and have their own privacy policies, which we strongly suggest you review.

We take measures to protect the technical information collected by our use of analytics. The data collected will only be used on a need to know basis to resolve technical issues, administer the Site and identify visitor preferences; but in this case, the data will be in non-identifiable form. We do not use any of this information to identify Visitors or Users.

Cookies

Please read our Cookie Policy for full information on how we store and use cookies on this website.

3rd party services that we use on our site that may set cookies include:

Your rights in relation to the data held about you

As a data subject, you have a number of rights. You can:

  • withdraw consent for us to process data;
  • access and obtain a copy of your data on request;
  • require us to change incorrect or incomplete data;
  • require us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
  • ask us to stop processing data for a period if data is inaccurate.

If you wish to exercise any of your rights please contact us at the details given at the end of this privacy statement.

Contacting us about your data privacy

If you have a request, concern or complaint about our processing of personal data, please contact us:

By email: teacher.recruitment@octavopartnership.org
By post: Octavo Partnership Limited, 4th Floor, Croydon Clocktower, Katharine Street, Croydon CR9 1ET, United Kingdom
By telephone: 07920 657797

If you are not satisfied with our processing of personal data, how we have responded to your complaint about the processing of personal data, or you believe our processing of personal data is not in accordance with the law, you have the right to complain to the Information Commissioner’s Office (ICO) by calling +44 (0)303 123 1113, or visiting https://ico.org.uk/concerns/

Revisions to this policy

In the event that this notice is changed at any time, the date and nature of the change will be clearly indicated. In the event that the change has a material impact on the handling of your personal data, we will notify you.

Policy first published 24/05/18. Last updated 25/05/18.